Planning tools that actually help
The same checklist, budget math and tour questions our planners hand every Copperleaf couple — free, no account needed.
Your 12-month barn-wedding checklist
Tick things off as you go — your progress saves on this device automatically.
- Dates 12–18 months out go first at Copperleaf.
- The trio that books out fastest in the Hudson Valley.
- Order tent sidewalls and heaters now if shoulder-season.
- Allow 5–6 months for orders and alterations.
- Include shuttle times and the rain-plan note.
- Walk the farm with your planner at the same hour as the wedding.
- Hudson Town Clerk issues licenses within 60 days of the date.
- Someone other than you holds the day-of binder. Promise.
What will our Copperleaf wedding cost?
Drag the sliders for a realistic starting estimate. Final quotes depend on season, bar and headcount — request yours here.
Bring this card on every venue tour
Eight questions. If a venue answers all eight with specifics, shortlist it.
- Is our date open — and is the property exclusively ours?
- What is the seated-dinner capacity with a dance floor?
- What is included, and what costs extra? (Get it itemized.)
- Can we bring our own caterer and vendors?
- What is the rain plan, in writing, decided by what time?
- When does amplified music end, and what is the overtime rate?
- Who from the venue is present on the day?
- Where do vendors load in, and where do shuttles turn?